MS Word

 Microsoft word: is a stylish word processing program that helps you quickly and efficiently formats all the business and personal documents you are ever likely to need. You can use word to

1. Creation of simple and business documents like letter, report notice newspaper article and etc.
2. To give a uniform look in documents with the help of fonts, font size, font color and the page background.
3. A personalized letter can be easily sent to multiple receivers without typing the content repetitively

Opening Microsoft word

Click start button - > All program > Microsoft Office > Microsoft office word > or start.

Working with word documents 

Microsoft word allows you to create and edit documents such as letters, reports and book, the book you are reading now was written in word in the computer a documents is called a file and object that has been given a name and is stored in ad is drive imply starting word opens up a blank documents pane into which you can start typing new documents 

Simple text formatting

1. Select the desired text that you want to format. 
2. Click Bold Italic Font Color command etc on the home Tab in the Font group.

Some Basic of MS Word

• Creating and Saving: Start a new document by selecting File > New, then save it by selecting File > Save As and choosing a location and format.
• File Formats: Word saves documents in .docx by default, but you can save in other formats like PDF, .doc, and .txt.
• AutoSave: For Office 365 users, AutoSave automatically saves your document to the cloud if it’s stored on OneDrive or SharePoint. This is new Version of MS Office

 

Microsoft Word, simple text formatting can make to your text to improve readability, style

Here are the key elements:

Bold: Makes text thicker and more prominent. Use by selecting text and pressing Ctrl + B (or clicking the B icon in the toolbar).

Italics: Slants the text for emphasis or style. Apply by selecting text and pressing Ctrl + I (or clicking the I icon in the toolbar).

Underline: Adds a line beneath the text. Apply with Ctrl + U (or clicking the U icon in the toolbar).

Font Style and Size: Choose different font styles (like Arial, Times New Roman) and sizes to change the appearance and emphasis of text. Accessible in the "Home" tab in the font section.

Font Color: Change the color of the text. Select your text, click on the font color icon (an "A" with a color bar below it), and choose a color.

Highlighting: Apply a colored background to text for emphasis. Use the Text Highlight Color option (next to the font color icon).

Alignment: Adjusts the position of text within the document (left, center, right, or justified alignment). This option is available in the "Home" tab in the paragraph section.

Bullet Points and Numbering: Organize text into lists for better readability. Options are available in the "Home" tab under the "Paragraph" section.

Formatting using paragraph group

1. Alignment: Adjusts the alignment of paragraphs.
2. Left Align: Aligns text to the left margin (default alignment).
3. Center Align: Centers text in the middle of the page.
4. Right Align: Aligns text to the right margin.
5. Line and Paragraph Spacing: Adjusts the spacing within and between paragraphs.
6. Line spacing options include Single, 1.5 lines, Double, etc. Paragraph spacing adds space before or after a paragraph, enhancing readability and visual flow.
7. Bullets and Numbering: Creates lists.
8. Bullets: Adds bullet points for unordered lists.
9. Numbering: Creates ordered lists with numbers or letters.
10. Multilevel List: For hierarchical lists with multiple levels of bullets or numbers.
11. Indentation: Adjusts the distance between text and margins.
12. Increase Indent: Moves the paragraph farther from the margin.
13. Decrease Indent: Moves the paragraph closer to the margin.
14. Shading: Adds a background color to paragraphs, making certain text stand out.
15. Borders: Adds lines around the paragraph or text.
16. Options include top, bottom, left, right, or a full border around the text.
17. Sort: Sorts text alphabetically or numerically, useful for lists or tabular data.

Some Important thing / Summary which is more useful every learner.

• Text Formatting

Font Style and Size: Select different fonts, styles, and sizes to change the appearance of text.

Text Effects: Add effects like bold, italics, underline, color, and highlighting.

Styles: Use predefined styles (e.g., Heading 1, Title, Subtitle) to quickly format sections, creating a cohesive look and making it easy to generate a table of contents.

•  Paragraph Formatting

Alignment and Indentation: Align text (left, center, right, justify) and set indents for organization.

Line and Paragraph Spacing: Adjust space within and between paragraphs to improve readability.

Lists: Use bullet points, numbered lists, and multilevel lists to organize information.

• Page Layout and Design

Margins and Orientation: Adjust page margins, orientation (portrait or landscape), and size under the Layout tab.

Page Breaks: Insert page breaks to control where content starts on a new page.

Columns: Split text into columns (like a newsletter) for a unique layout.

Headers and Footers: Add headers and footers for titles, page numbers, and other repeating information.

•  Review and Proofing Tools

Spell Check and Grammar: Word underlines errors and suggests corrections; you can also run a full check from the Review tab.

Thesaurus and Word Count: Use the Thesaurus for synonyms, and track word count for document limits.

Comments and Track Changes: Great for collaboration, these tools allow you to add comments and track edits made by different users.

•  Inserting Element.

Images, Shapes, and Icons: Insert images from your computer or online sources, and add shapes and icons for visual enhancement.

Tables: Insert tables to organize data and adjust their layout and style.

Charts and Graphs: Present data visually with built-in chart options.

SmartArt: Adds professionally designed diagrams to represent ideas or processes.

•  References and Citations

Footnotes and Endnotes: Insert footnotes or endnotes for references or additional information.

Citations and Bibliography: Manage sources and insert citations using built-in citation tools.

 

• Page Setup and Printing

Print Preview: View the document layout before printing.

Print Options: Set up multiple pages per sheet, specify which pages to print, or choose to print in color or grayscale.

Margins and Orientation Adjustments: Customize these settings in the Layout tab for better print results.

• Using Macros and Customization

Macros: Automate repetitive tasks with macros, recorded or coded in Visual Basic for Applications (VBA).

Customize the Ribbon and Quick Access Toolbar: Tailor these interfaces to show your most-used commands, streamlining your workflow.